Creytix Tax is decision support for you and a licensed professional. It is not a CPA, enrolled agent, attorney, or tax-return preparer. Outputs are not legal, tax, or accounting advice. Do not file, elect, form, or pay from these pages without professional review.
Maintain
Stay in good standing without pretending we filed it
Annual reports, franchise tax, registered agent, minute book, EIN letter, and estimated-tax dates — as a sourced checklist. Creytix Tax drafts minutes here. It does not e-file with any Secretary of State in Wave 0.
Finance-suite Creytix Entity (§5) still owns later procedure packs and calendars. This page is the public education layer. Draft minutes or an operating agreement / bylaws. The complete HAVE / BUILD / NEVER map is the full system. The twenty refuse items are what we will not build.
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EIN confirmation letter on file
Keep the IRS EIN assignment (CP 575 or equivalent) with the corporate records.
Banks, payroll, and information returns all key off the EIN. Losing the letter is recoverable, but the delay is avoidable.
- Do not treat an EIN as proof the entity is in good standing with a Secretary of State.
Cadence: formation · Review: cpa
You or a partner files later
Annual report or statement of information
Most states require a periodic entity update (California calls it a Statement of Information).
Missing the statement is how companies go 'not in good standing' or get suspended. That is a state filing, not a tax return.
- Creytix Tax Wave 0 does not e-file with any Secretary of State.
- Do not assume Delaware franchise tax is the same instrument as a California Statement of Information.
Cadence: annual · Review: attorney, cpa
You or a partner files later
State franchise, annual, or margin tax
Many states charge an entity-level fee or tax even when federal taxable income is zero.
Franchise calendars are independent of Form 1120 / 1120-S. Delaware publishes its own franchise-tax page; amounts must be verified there.
- Do not hardcode a dollar amount in the UI.
- Forming in Wyoming does not cancel a franchise or income-tax analysis where you actually operate.
Cadence: annual · Review: cpa
Learn now
Registered agent in good standing
Keep a registered agent (and a physical address they can receive service) in every state where the entity is formed or qualified.
Service of process goes to the agent. A lapsed agent is how default judgments happen.
- A P.O. box or a virtual mailbox is not automatically a lawful registered-agent address.
Cadence: annual · Review: attorney
Draft now · attorney then Sign
Operating agreement or bylaws executed and current
LLCs keep an operating agreement. Corporations adopt bylaws. Update them when ownership or officers change.
Banks and later buyers ask for the governing document. Courts look at whether the company actually followed it.
- A downloaded template is not 'your' agreement until it is filled, reviewed, and signed.
- Bylaws are not a Secretary of State filing in most states.
- This worksheet does not elect S-corp status or file Form 2553.
Cadence: formation · Review: attorney
Draft now · attorney then Sign
Organizational minutes or initial written consent
Record the first board or member action: adopt bylaws/OA, issue equity, appoint officers, open the bank.
This is the paper trail that the company was actually organized, not just formed online.
- Minutes are a worksheet until an attorney reviews them and they are signed (Creytix Sign later).
- Minutes do not replace the formation filing or the EIN application.
Cadence: formation · Review: attorney
Draft now · attorney then Sign
Annual meeting minutes or written consent in lieu of meeting
Corporations typically document annual director and shareholder action. Many LLCs use member consents instead of a meeting.
Failure to keep corporate records is one fact courts may look at in an alter-ego or piercing analysis. It is not a guarantee either way.
- Minutes are not a lawsuit shield by themselves.
- Do not skip annual reports because you kept minutes.
Cadence: annual · Review: attorney
Learn now
Stock or membership ledger current
Who owns what, when it was issued, and what was paid. Update on every transfer.
Cap-table fights start with a missing ledger. S-corp one-class-of-stock analysis needs the real ownership record.
- A spreadsheet in chat is not a stock ledger. Carta-class tools own fundraising cap tables.
Cadence: as needed · Review: attorney, cpa
Draft now · attorney then Sign
Banking resolution
Authorize who may open accounts and sign on behalf of the entity.
Banks ask for this. Commingling personal and company funds is a classic piercing fact.
- A personal account labeled with the DBA is not a company account.
Cadence: as needed · Review: attorney
You or a partner files later
Foreign qualification still current
If you registered to do business outside the formation state, that registration has its own renewals.
Operating in a state without qualifying can block lawsuits and trigger penalties. Formation state ≠ operate-in state.
- A Wyoming filing does not replace California or New York qualification where you actually operate.
Cadence: annual · Review: attorney, cpa
Learn now
Federal estimated-tax dates
Calendar-year 1040-ES dates are typically April 15, June 15, September 15, and January 15 of the following year.
S-corp payroll deposits sit on a different cadence from 1040-ES. Mixing those calendars is a common miss.
- Creytix Tax does not compute voucher amounts.
Cadence: quarterly · Review: cpa
Learn now
Income-tax return calendar (1120 / 1120-S / 1065 / 1040)
The form follows the federal classification, not the marketing name of the company.
An LLC taxed as an S-corp files 1120-S, not a 'generic LLC return.' Classification and the form must match.
- Wave 0 does not prepare or e-file returns.
Cadence: annual · Review: cpa
Learn now
Certified articles or certificate of formation on file
Keep a certified copy of the formation instrument with the minute book.
Banks, title companies, and later buyers ask for the certified formation record, not a screenshot of a receipt email.
- The online confirmation email is not a certified copy.
Cadence: formation · Review: attorney
You or a partner files later
DBA / fictitious-name renewals
If you operate under a name other than the legal name, that filing has its own county or state renewal.
Contracts and bank accounts in a trade name can fail if the DBA lapsed.
- A DBA does not create limited liability.
Cadence: as needed · Review: attorney
Learn now
Industry and local licenses
Federal, state, and city licenses (seller's permit, professional license, contractor, health) sit next to the corporate records.
Good standing with the SOS does not replace a lapsed seller's permit or professional license.
- Creytix Tax does not issue licenses.
Cadence: annual · Review: attorney
Learn now
Liability, D&O, and (if required) workers' compensation evidence
Keep declarations pages with the records. Coverage is insurance, not a piercing guarantee.
Undercapitalization plus no insurance is a facts pattern courts may look at. A policy still does not replace minutes or separate accounts.
- An insurance binder is not a substitute for annual reports or a minute book.
Cadence: annual · Review: insurance, attorney
Learn now
Record-retention schedule
Topic 305: keep employment tax records at least four years; keep income-tax records while they may become material, often longer for assets.
You cannot prove a deduction or a payroll deposit you already shredded.
- Creytix Tax does not auto-delete records on a timer in Wave 0.
Cadence: as needed · Review: cpa
Learn now
Payroll deposits and Form 941 calendar
If the company has wages, federal deposits and quarterly 941s are a different clock from 1040-ES.
S-corp officer wages put you on this calendar. Missing deposits stack penalties faster than a late annual report.
- Wave 0 does not compute withholding or transmit 941.
Cadence: quarterly · Review: cpa, payroll
Learn now
W-2 and 1099-NEC calendar
Employees get W-2s. Nonemployee compensation generally needs a 1099-NEC when the dollar test is met.
Worker classification is a facts test. The form follows the facts, not the nickname on the invoice.
- A quiz result in this product is not a worker-classification determination.
Cadence: annual · Review: cpa
Learn now
Form 2553 and IRS acceptance (if S-elected)
Keep the election and the IRS acknowledgment with the records. Late elections have their own procedures.
Filing 1120-S without a valid election is a mess. The election is not the formation filing.
- Creytix Tax does not submit Form 2553 in Wave 0.
Cadence: formation · Review: cpa
Draft now · attorney then Sign
Related-party leases, loans, and IP licenses in writing
If the owner rents space or lends money to the company, document it and post it correctly on the books.
Undocumented owner loans and personal rent are classic commingling facts.
- A Venmo note is not a promissory note.
Cadence: as needed · Review: attorney, cpa
You or a partner files later
Reinstatement if suspended or not in good standing
If the SOS suspended the entity, there is a cure path (back filings, fees, sometimes a new agent). Do not keep operating as if nothing happened.
Contracts and lawsuits can fail while the entity is suspended.
- Minutes drafted after a suspension do not retroactively file the missing annual report.
Cadence: as needed · Review: attorney
Learn now
Worker-classification facts file
Keep the facts that support employee vs independent contractor: control, tools, opportunity for profit, contracts.
Relabeling an employee as a 1099 contractor does not change the IRS or DOL analysis.
- This product will not certify a contractor as safe.
Cadence: as needed · Review: cpa, attorney
Learn now
Sales-tax permit and filing calendar (if you sell taxable goods/services)
A seller's permit and return cadence are not the same as income tax or the SOS annual report.
Economic-nexus (Wayfair-class) can create a duty in a state you never formed in.
- Creytix Tax will not compute a sales-tax rate.
Cadence: quarterly · Review: cpa
Learn now
State unemployment and workers' compensation (if you have employees)
SUI/SUTA accounts and workers' comp policies are separate from federal 941 and from the SOS annual report.
Hiring the first employee opens state accounts that the federal EIN letter does not open.
- Creytix Tax does not compute SUI rates or issue a workers' comp policy.
Cadence: as needed · Review: payroll, insurance, cpa
Next
Draft the record. Do not skip the filing.
Minutes live in the worksheet. Annual reports and franchise tax still go through the state or a filing partner after a professional reviews the calendar.